AES Annual Conference 27-29 March 2023
Ramphal building - University of Warwick
Warwick Conferences
Getting to campus and car parking
Please note that from 8am – 10am and from 4pm – 6pm are peak times for traffic on campus and we would strongly urge you to allow plenty of time for your journey, particularly if you intend to use public transport.
The Conference Park is situated on the Central Campus of the University of Warwick located on the outskirts of Coventry with good transport links.
Download further information from the website at: http://www2.warwick.ac.uk/services/conferences/spaces/conferencepark
The Conference Park is the name given to the facilities provided by Warwick Conferences on the Central University campus.
Complimentary car parking is available for conference delegates in any of the Central campus no barriered car parks (shared use).
Your Event Organiser will send you the link to our car parking permit website where you can register, download and print your permit which is to be displayed in your vehicle.
Accessible parking spaces are available in all car parks.
Please inform your Event Organiser if you require an accessible parking space close to your accommodation (blue badge holders only).
Please inform your Event Organiser if you have special car parking requirements (i.e. a minibus or high-sided vehicle).
Accommodation
Please check with your Event Organiser which type of accommodation has been reserved for your event.
Conference Reception
Located within Senate House click here to view the map
Our Reception team are available to answer any queries between 07:00 – 23:00.
Bedroom Keys
You will be provided with a key or key card which will access your room and entry door to the residence.
On the day of departure, keys can be left at Conference Reception (Senate House), Rootes Restaurant (in Rootes Building) or one of the boxes situated in the entrance halls of each residence.
Bedroom check in/out
Bedroom keys will be available from 15:00 to 22:45 at Conference Reception.
If you plan to arrive after 22.45, please contact Conference Reception to arrange late key collection wcpreception@warwick.ac.uk or 02476 528910.
Rooms need to be vacated by 09:30 on your day of departure. Luggage and belongings should be removed by that time.
Wi-Fi access across Central campus
Conference Park delegates can access the “Warwick Guest” Wi-Fi network around campus and within their accommodation. Ask at Conference Reception or any member of the conference team for assistance if required.
Food and Drink
Meal locations vary - please check the programme and Joining Instructions.
Please have with you your conference badge or room key to gain access to the restaurant.
Please inform your Event Organiser if you have a specific food allergy or a lifestyle dietary requirement (for example: vegan, vegetarian, halal or Kosher).
Bar facilities are located on the first floor of Rootes Building and is the ideal place to network and relax after a day’s session.
There are alternative bars in Warwick Arts Centre and Students Union building (check opening times locally).
Shops, Banks and Cafés on Central campus
The campus has a range of facilities available to all delegates, for information and opening times please see the website: http://www.warwickretail.com
Warwick Arts Centre cinema offers discounted cinema ticket prices, which can be purchased from the box office. Proof of delegate status is required.
There is a cash machine outside Rootes Grocery Store.
Chaplaincy
A Chaplaincy is available to all members of the University community and visitors. To gain access to the Chaplaincy, please ask at Conference Reception for details.
Sports facilities
Guests have free access to Warwick Sport’s premium leisure facilities on campus. For further information please see the website: http://www.warwick.ac.uk/sport
You may also contact the Sport Centre Reception on: 02476 523011 (23011 from any internal phone), or by e-mail at: warwicksport@warwick.ac.uk